As educators, we understand that true learning occurs when barriers are removed and diverse voices are amplified. Recently, we went on stage at the American Educational Research Association (AERA) Conference to share our experiences designing accessible conferences and events. This was not a one-way conference; It was a collaborative exploration, inviting the audience to contribute their ideas and perspectives. Our goal? Inspire a change in the way we approach conference planning, going beyond mere compliance to foster environments where every attendee can fully participate, learn and thrive.
Conferences serve as focal points for the exchange of ideas, networking and professional growth. However, amidst the hustle and bustle of logistical planning and content curation, it's important not to overlook the crucial aspect of accessibility. Accessible conferences ensure that all attendees, regardless of physical, sensory or cognitive disabilities, can fully participate and engage with the content and networking opportunities. This inclusiveness Encourages a richer exchange of ideas and knowledge.contributing to the overall success of the conference.
Plan with purpose and proactivity
The journey towards inclusion begins with a proactive mindset, which recognizes and anticipates the diverse needs of attendees. Institutions and businesses should incorporate accessibility considerations into every stage of the conference planning process. This involves interacting directly with disabled people, seeking their ideas and perspectives to inform decision-making.
As a product accessibility leader in Anthology and someone with a personal interest in accessibility, Lomellini has been deeply involved in the planning of Together 24 Anthology, along with other disabled colleagues. Our first-hand experiences and knowledge are fundamental to shaping the event. By sharing our feedback, we help organizers identify potential barriers that might not be obvious to someone without similar experiences. This collaborative approach is essential to implementing effective solutions and improving the overall accessibility of the conference.
The formation of an accessibility committee is a cornerstone of this effort. This committee is comprised of people with disabilities, advocates, and accessibility experts and serves as a dedicated entity to ensure that accessibility remains a focal point throughout the planning process. Their role goes beyond mere supervision; They actively contribute knowledge, review plans, and propose innovative solutions to comprehensively address accessibility challenges.
Ensure physical accessibility
Physical accessibility covers a spectrum of considerations, ranging from Braille signage, wheelchair access to bathrooms, ensuring ample wheelchair spaces in sessions, providing accessible routes and elevators, and verifying the functionality of automatic door openers. . Additionally, designated quiet spaces offer respite for people who may need a break from the sensory stimuli of the conference environment. For Anthology Together 24, Anthology has people tour conference spaces to identify areas for improvement. During the conference, requiring speakers to use microphones and keeping pathways free of barriers are just some of the measures that can significantly improve inclusivity within physical spaces. The addition of features like picture-in-picture sign language interpretation during main stage performances exemplifies a commitment to inclusivity on the physical front.
Don't forget about digital accessibility
In the digital dimension, accessibility extends to the design of conference materials and platforms. Mobile accessibility, for example, helps people seamlessly navigate conference resources using their smartphones or tablets. At Anthology, we have worked closely with our mobile provider to improve the accessibility of the platform. Additionally, providing sign language interpretation options, both in person and through virtual platforms, improves the accessibility of presentations and discussions for people who are deaf or hard of hearing.
Beyond infrastructure and technology, fostering a culture of inclusion involves providing support mechanisms. Having trained staff or volunteers available to answer questions and offer assistance ensures that attendees can navigate the conference with ease. Establishing pathways for people to request specific accommodations, such as sign language interpretation or assistance navigating the site, demonstrates a commitment to meeting diverse needs effectively. Anthology provides an online FAQ page to help answer questions about accessibility and empower participants to make informed decisions. We also encourage people to note any accessibility needs they would like us to consider on the registration form. However, we still anticipate diversity and proactively plan for accessibility.
Continually commit to accessibility
Creating accessible conferences goes beyond simply meeting standards; reflects a deep commitment to fostering equity and inclusion in all aspects of the event. By proactively involving people with disabilities throughout the planning process, institutions and companies can create environments where all participants can fully participate, learn and contribute. At Anthology we continue to strive to build more inclusive spaces; Prioritizing accessibility in conference design serves as a testament to our collective commitment to diversity and equality in all facets of society.
