Managing a multitude of documents efficiently is a common challenge. Many people and professionals often find themselves juggling multiple PDF files, each of which contains essential information. Combining PDF files arises from necessity to streamline document organization and improve accessibility.
This blog aims to guide you through the process of merging PDF files, offering a solution to the scattered puzzle of documents in your digital workspace.
Why combine PDF files?
Optimization of information from various sources
Imagine you have research notes, articles, and graphs spread across multiple PDF files. Merging these files allows you to consolidate information into a single, coherent document, making it easy to reference and navigate.
Create unified presentations
Professionals are often faced with the task of preparing presentations based on different sources. Merging PDF files allows you to seamlessly integrate slides, charts, and documents, resulting in a coherent presentation that captures all relevant data.
Simplifying collaboration
Collaborative projects often involve sharing PDF documents. Merging these files not only reduces the number of attachments, but also ensures that all collaborators are working with the most up-to-date and complete information.
Improved document organization
For personal and professional purposes, maintaining an organized digital workspace is essential. Merging PDF files helps organize your files, providing a more systematic and efficient approach to document management.
3 Methods to Merge PDF Files
Merging PDF files can be achieved using downloadable PDF editing software or online platforms that offer free PDF merging services.
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#1: Adobe Acrobat
Adobe Acrobat DC is a comprehensive PDF solution that offers a wide range of features, including combining PDF files. The software provides an easy-to-use interface and allows precise control over the fusion process.
Step 1: Open Adobe Acrobat DC
If you do not have Adobe Acrobat DC installed, you will need to download and install it. Once installed, open the application on your computer.
Step 2: Access the “Tools” tab
In the upper left corner of the Adobe Acrobat DC interface, you will find a tab called “Tools.” Click on it to reveal a set of options.
Step 3: Select “Merge Files”
Under the “Tools” tab, find and click the “Merge Files” option. This will open a new window for the file merge process.
Step 4 – Add Files to Merge
In the “Merge Files” window, click the “Add Files” button. Select the PDF files you want to merge from your computer. You can also drag and drop files directly into the window.
Step 5: Organize PDF Files
After adding the files, you can arrange them in the desired order. Drag and drop PDF thumbnails to rearrange pages if necessary.
Step 6 – Choose Combination Options
On the right side of the “Merge Files” window, you will find customization options. Choose your preferred configuration, such as a single PDF or a portfolio, and whether to add bookmarks.
Step 7: Combine Files
Once you've organized your files and selected your options, click the “Merge” button. Adobe Acrobat DC will merge the selected PDF files into a single document.
Step 8 – Save the Combined PDF
After the merging process is completed, click the “File” menu and choose “Save” to save the newly merged PDF. Specify the file name and location on your computer.
#2: Using Online PDF Merge Tools
Step 1: Access online PDF merge tools
Visit any online PDF merge tool website like SmallPDF.
Step 2 – Upload your PDF files
Look for an option to upload or drag and drop your PDF files to the website. Most tools usually have an intuitive interface for this purpose. Click the designated area or button to start the file upload process.
Step 3: Organize PDF files (if applicable)
If the tool allows you to arrange the order of PDF files, do so as needed. Some online tools visually render pages, allowing you to easily rearrange them.
Step 4: Merge the PDF files
Once your files are uploaded and organized, look for the “Merge” or “Merge” button. Click on it to start the merging process. The tool will process your files and generate a combined PDF.
Step 5 – Download the merged PDF
Once the merging process is complete, the online tool will usually provide a download link or button. Click on it to download the combined PDF file to your computer.
Step 6: Additional Options (If Available)
Some online tools may offer additional options such as password protection, compression, or watermarking. Explore these features as per your requirements.
#3: Using MAC Preview
Step 1 – Open PDF Files in Preview
Locate the PDF files you want to merge on your Mac. Open the first PDF file with Preview.
Step 2: View thumbnails
Click the “View” menu under Preview. Select “Thumbnails” to display a sidebar with thumbnails of the PDF pages.
Step 3 – Open the second PDF
Open the second PDF file with Preview.
Step 4: Drag and Drop
In the Thumbnails sidebar of the second PDF, click a page. Drag the selected pages from the Thumbnails sidebar of the second PDF to the Thumbnails sidebar of the first PDF.
Step 5: Organize the Pages
Rearrange pages if necessary by dragging them to the desired order in the Thumbnails sidebar.
Step 6 – Save the Combined PDF
Once you've organized your pages, go to the “File” menu. Choose “Export as PDF…”
Specify a name and location for the merged PDF. Click Save.”
Step 7: Confirm and review
Open the newly saved PDF to confirm that the pages of both documents were successfully merged.
Why nanogrids for PDF files?
Upload any number of PDF files and let Nanonets do the heavy lifting for you. The tool can process multiple files simultaneously, which will save you a lot of time and effort.
Nanonets combines advanced OCR technology and artificial intelligence to recognize text, numbers and other data on your receipts, invoices, bank statements, purchase orders and other documents. You can make your PDF files searchable and process complex documents with multiple layouts, languages, and structures.
Additionally, Nanonets comes with pre-built, low-code automation workflows. You can automate the entire process, from extraction, verification and validation to creating audit trails, processing payments or any other operation. This allows you to process documents faster, reduce manual errors, and save valuable time.
Nanonets integrates seamlessly with your existing systems such as ERP, CRM and accounting software. Whether it's Xero, QuickBooks, Salesforce or any other application, you can directly feed extracted data into these systems with minimal manual intervention.
